The File Info Tool (Ctrl+D) can be used to add information describing a photograph.
File Info dialog consists to four panes. Initially only ‘Image Description’ and ‘Image Information’ panes are expanded. Image description allows entering any text that can be used by ExifPro (displayed in the viewer window or exported into HTML album).
Image information pane contains basic image metadata. Keywords correspond to tags that users may select in the ExifPro's Tag Pane. Here one can edit them or enter manually. To enter multiple keywords one can separate them with a comma ‘,’ character.
Some users may by interested in more advanced image description fields. Additional entries are available in the ‘IPTC Contact’ and ‘IPTC Information’ panes. Clicking on a header with a little arrow triangle will expand or collapse pane dialog.
To save modified data the user can press ‘Save’ button that will exit this dialog, or select either ‘Previous’ or ‘Next’ button to save data to the current image and progress to the previous/next one. ExifPro will then modify selection in the main window showing current image in a preview pane (if it's open).
To spare the user typing in the same data repeatedly file information can be saved to a template file. Saved templates are sorted by file names and are available for reloading. First nine templates can be quickly loaded by pressing Alt and a digit key from 1 to 9:
Any XMP file can also by loaded into the form by choosing ‘Load Template...’ option.
Note: Only templates saved in a default location (‘My Documents/File Info Templates’) will be available in the above popup menu.
ExifPro remembers recent entries made in the File Info dialog. This text is readily available for re-entry into the form. When the user starts typing list control may show up below edit box presenting previously entered text that matches current entry. For instance when the user types “(” and text “(c) Michal Kowalski” was entered in the past auto completion will suggest that this text can be quickly entered into the form. Please use up and down cursor keys (to navigate to the desired item in the history list) and a tab key to confirm the selection:
If history (a previously entered text) is available a button will show up next to the edit box (circled in red above). This button can be used to open (or close) history list with all available entries. Alternatively a shortcut key can be pressed, Alt+down, to open the list.
Even without visible history list its content is available for reuse by pressing cursor up and down keys.
File Info Tool can operate on the currently selected photograph (its name is shown in the window's caption). However if multiple images are selected before entering File Info dialog, then the same set of information will be applied to all of them when the user presses ‘Save to All’ button:
Note: ‘Previous’ and ‘Next’ buttons are not available in this mode—all selected images will have the same metadata applied.
File information is saved in the XMP format (XML-based), defined by Adobe Corporation. This data is either embedded in photos (in the case of JPEG files) or written to a stand-alone XML file accompanying photograph's file (raw formats).
XMP format supersedes and expands former IPTC (International Press Telecommunications Council) format. For compatibility reasons file information is also persisted in the former IPTC record in the JPEG images.
Note: IPTC keywords store tags applied to images. Entering keywords here will change tags applied to images.